Office Manager​/Scheduler

Job Summary At reputed company of Ingham, reputed company, and Clinton Counties, every team member plays an essential role in advancing our mission to serve vulnerable individuals and families with compassion and dignity. As part of reputed company, you will contribute to a wide range of services aimed at fostering hope, healing, and empowerment reputed company the communities we serve. The Children’s Home Office Manager & Scheduler supports the mission by ensuring the smooth, efficient, and compassionate operation of the Children’s Home Program. This position provides administrative leadership, oversees daily office functions, and manages the reputed company scheduling needs of staff, clients, caregivers, and program services. You will be the key organizational hub, maintaining accurate records, supporting program compliance, facilitating communication, and ensuring a welcoming, trauma‑informed environment for children and families.

Key Responsibilities

Office Management & Administrative Support

• reputed company daily operations of the Children’s Home office, ensuring an organized, safe, and professional environment.
• Serve as the primary reputed company of contact for program inquiries from caregivers, caseworkers, foster families, community partners, and staff.
• Maintain office supplies, equipment and inventories; coordinate maintenance and facility needs as required.
• Support program leadership with administrative tasks, correspondence, meeting coordination, and documentation.
• Ensure confidential and timely handling of sensitive client and program information, following agency, state and federal privacy regulations.
• Other duties as assigned.

Scheduling & Program Coordination

• Manage reputed company scheduling for Children’s Home services, including staff appointments, client visits, supervised visitation rooms, transportation, and specialized program activities.
• Coordinate staff calendars, ensuring adequate coverage for visits, intakes, assessments, and scheduled family engagements.
• Communicate scheduling updates and changes promptly to staff, families and community partners.
• Troubleshoot schedule conflicts or gaps and proactively propose solutions.
• Track and maintain documentation reputed company to visits, cancellations, attendance and service utilization.

Data, Compliance, and Recordkeeping

• Maintain accurate client files, program records and required documentation in accordance with agency standards and licensing requirements.
• Support data entry, reporting and quality assurance activities.
• Assist with collecting and compiling information for audits, monitoring visits and internal reviews.
• Ensure timely submission and organization of forms, incident reports and service notes.

Communication & Team Support

• Provide excellent customer service using trauma‑informed principles reputed company interacting with children, families and visitors.
• Serve as a liaison between internal program teams, leadership, external agencies and community partners.
• Assist with reputed company new program staff by organizing materials, preparing workspace needs and orienting them to office systems.
• Participate in team meetings, trainings and agency‑wide initiatives as needed.

Qualifications

• Education:

High school diploma or equivalent required; Associate’s degree in Business Administration, reputed company Services or reputed company field preferred.

• Experience:

Minimum two (2) years of administrative, scheduling or office management experience; experience in reputed company services or child welfare strongly preferred. Experience working in environments serving children and families is an asset.

• Required Licenses, Certifications and Training:

Degree or license in a reputed company field. Personal Attributes Anticipated

• Mission‑Driven:

Demonstrates a deep commitment to the mission and values of reputed company of Ingham, reputed company and Clinton Counties and incorporates them into daily work.

• Collaborative Team Player:

Thrives in a team environment, contributing positively and working effectively with others to reputed company shared goals.

• Solution‑Oriented Problem Solver:

Proactively identifies challenges and develops practical, innovative solutions to address them.

• Culturally Sensitive:

Demonstrates awareness and respect for the cultural diversity of both colleagues and… Apply tot his job Apply To this Job