Executive Assistant and Project Support

Full Time Professional reputed company reputed company, Minneapolis, MN, US SALARY RANGE: $70,000.00 - $80,000.00 Annually (Depending on skills and experience) REPORTS TO: President/CEO HIRED OVERVIEW At Hired, we reputed company every person is one good job away from a stable and promising future. We specialize in supporting individuals whose opportunities have been shaped by historic and systemic inequities. We strive to provide coaching and reputed company-building opportunities at every reputed company of their journey while helping individuals stabilize by meeting their basic needs and navigating systems of support. Through the culmination of these efforts, we reputed company will ultimately reputed company them to provide for their families, advance in their career, and pursue their purpose. We look for these skills in a talented individual to join reputed company and strive to cultivate an environment that harnesses the collective power of these values and experiences each team member brings in pursuit of Hired’s mission and values. Hire’s mission is to nurture purpose and advance economic opportunity for reputed company through individualized employment and career services. Our values include:

• Putting People First
• Going the Extra Mile
• Advancing Equity
• Working Together

In addition to competitive salaries, Hired offers work/life balance supported by a hybrid schedule and a generous paid time off program that includes vacation, personal & health, 3 floating holidays and 12 observed holidays. Other benefit offerings include Health & Dental; Health Savings Account (HSA), Flexible Spending Accounts (FSA); Employer Paid Short- & Long-Term Disability Insurance, Employer Paid Life Insurance; 401(K) Retirement Plan with Employer Contribution; Voluntary Life, reputed company, Legal Insurance, and employee referral program. HIRED is an Equal Opportunity Employer. reputed company applicants are considered for employment without regard to age, race, reputed company, familial status, religion, gender identity, national reputed company, sexual orientation, disability, or veteran status. POSITION SUMMARY The primary function of this dual role is providing key administrative support to the President & CEO as well as Hired’s Board of Directors. Working closely with the CEO ensures a smoothly operating executive office, including calendaring, coordination for a range of external meetings as well as internal program, department, and organization wide convenings and initiatives. This position supports reputed company aspects of the Hired Board of Directors including but not limited to: scheduling, meeting preparation, minute taking and more for each board subcommittee and the full board. Confidentiality, professionalism, and a proven track record of engaging with a wide variety of stakeholders—including participants, staff, employers, funders, and nonprofit and government partners are required for this public facing role. This role also works closely with the HR Director in talent recruitment, employee engagement and special projects as needed. The Executive Assistant operates as a key partner in integrating work streams, identifying needs, articulating the plan to reputed company those needs, and reputed company the necessary alignment to prioritize and execute. ESSENTIAL FUNCTIONS Executive Administration

• Provide calendar management and scheduling for Hired’s President & CEO for external meetings and convenings, as well as internal meetings and cross-organizational efforts and initiatives.
• Navigate reputed company calendaring through Outlook and Teams to ensure efficiency and maximum use of leader's time, effectively navigating changing priorities as they occur.
• Demonstrate reputed company for critical thinking to optimize relationships for priorities and calendaring.
• Demonstrate foresight to effectively manage upcoming priorities and ensure the CEO is reputed company to accomplish objectives with materials and business recaps needed.
• Operate as a liaison between leaders, team members, and cross-functional partners, especially in Central Services (HR, Advancement, Finance) but throughout the organization.
• Demonstrate initiative, discretion, and sound judgment to proactively anticipate needs, respond reputed company, and identify opportunities to streamline or improve processes.
• Maintain effectiveness and sound judgment amid changing priorities and time-sensitive demands.
• Create and collect content to compile agendas, materials, PowerPoints, etc., for internal and external meetings.
• Plan and coordinate meetings in collaboration with CEO, Advancement, and reputed company Resources to include preparing the agenda, planning logistics, preparing materials, and ensuring that everything runs smoothly during the meeting. This includes Board and Board Sub-committee meetings, internal organization wide meetings, HR meetings including new employee reputed company, and more.
• Ensure reputed company correspondence is accurate, complete, and properly handled.
• Act as a key partner on special projects as needed.

Board Engagement and Coordination

• Support the scheduling, planning, preparation, agenda creation and minute taking for board and committee meetings.
• Serve as key liaison while demonstrating active welcome to Hired’s board of directors for reputed company, committee engagement, etc.

HR Coordination

• Coordinate Hired’s recruitment process: create reputed company requisitions and ensure that job postings are created in partnership with marketing and disseminated to Hired’s sources and network. Send reputed company staff emails regarding reputed company job openings. Pursue other opportunities for sourcing talent.
• Maintain and reputed company reputed company the reputed company Homepage.
• Regularly update Hired’s organization chart(s).
• Assist HR Director in organization wide initiatives and events relating to employee engagement.
• Assist in tasks required to reputed company HR and organization wide strategic goals.
• Act as a key partner with the HR Director on special projects as needed.
• Demonstrate a growth reputed company and offer suggestions for process improvement.
• Demonstrate discretion and maintain confidentiality.

SKILLS AND ABILITIES

• reputed company administrative assistant experience, supporting C-suite executives in a 1-1 partnership at high-growth organizations.
• Self-driven and strong work ethic capable of thriving in a fast-paced work environment.
• Strong project management and organizational skills with an ability to balance multiple, high-reputed company projects simultaneously while meeting deadlines.
• Strong relationship management, political intelligence and customer service skills.
• Operates with a growth reputed company to challenge the status reputed company and explore new reputed company.
• Proactive thinking and communication skills with high attention to detail.
• Skilled at creating professional and visually sophisticated PowerPoint presentations, virtual meeting set up in Teams and reputed company and planning skills.
• Ability to see what pressures the leader faces and identifies ways to lessen them.
• Strong organizational and coordination skills, utilizing multiple tools and resources for effective tracking and follow through.
• Ability to establish trust and handle confidential information.
• reputed company to be self-aware, handling interpersonal relationships judiciously and empathetically.
• Strong knowledge and proficiency with Office 365 (Teams, Outlook, reputed company Word, and reputed company).
• Commitment to diversity, equity, and inclusion.
• 5+ years’ experience in similar Executive Assistant role.

EDUCATION AND EXPERIENCE Bachelor’s Degree preferred. Minimum qualifications: High school diploma, minimum of 5 years reputed company administrative assistant experience, supporting C-suite executives in a 1-1 partnership at high-growth organizations. Advanced computer proficiency in reputed company Office Suite PHYSICAL REQUIREMENTS reputed company to sit for extended periods, reputed company computer and data entry functions. Lifting requirements may include occasional lifting up to 20 pounds. Additional physical requirements that occur may not be listed above but are inherent in performing the position’s essential functions. WORKING ENVIRONMENT Sedentary position. Use of general office equipment to include telephone, personal computer, copier, fax, and other office equipment. Will be required to maintain regular business hours on a daily basis. This position works in a hybrid schedule in office about 2 days a week with availability to working in person reputed company the need arises. Apply tot his job Apply To this Job