Executive Assistant

About the job Executive Assistant to the CEO

Location: Remote (South Africa or Latin America preferred)

Type: Full-Time

About The Role

We are seeking a highly organized, proactive Executive Assistant to support our CEO. This individual will serve as a critical partner, managing day-to-day operations, communications, and key administrative functions. The ideal candidate has experience supporting C-suite executives, thrives in a fast-paced environment, and brings a solutions-oriented mindset to everything they do.

Key Responsibilities

Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements Handle the CEO’s email inbox: prioritize, respond, and flag key messages Prepare presentations, reports, spreadsheets, and other administrative documents Assist with compliance and HR tasks such as onboarding new hires Support the CEO’s personal and professional responsibilities as needed Collaborate with the finance and marketing teams on cross-functional projects Proactively identify ways to improve the CEO’s efficiency and productivity

Requirements

3-5 years of experience as an Executive Assistant, preferably to a C-level executive Exceptional organizational and time management skills; ability to multitask Strong written and verbal communication skills Proficiency in Microsoft Office and various remote productivity tools Self-starter with a proactive, problem-solving mindset Prior remote work experience and ability to work across time zones Familiarity with HR and compliance processes is a plus Must be based in South Africa or Latin America