Proposal Specialist — Patient Recruitment

At Trialbee, we're on a mission to make clinical trials more accessible, inclusive, and efficient — connecting patients to the research that could change their lives. As Proposal Specialist, you'll be the engine behind how we bring that mission to life in front of clients — ensuring every proposal we send out is accurate, compelling, and built to win. This is a role for someone who thrives on getting things right. Someone who can hold multiple workstreams at once, chase down the detail that others miss, and turn a complex set of inputs into a polished, client-ready deliverable. You'll work shoulder-to-shoulder with Trial Strategy Leads, Sales, Partnerships, and Operations — sitting at the centre of how Trialbee converts opportunities into partnerships. This is how you will contribute Support Trial Strategy Leads in preparing proposals and client deliverables from brief through to final submission Review RFPs and supporting documentation to identify requirements, deliverables, and timelines Build proposal foundations using approved templates, historical performance data, case studies, and standard content Coordinate inputs across Sales, Partnerships, Trial Strategy, Operations, and Marketing — including partnership quotes Maintain and organise proposal content libraries, templates, and supporting documentation Support data visualisations and quality reviews to ensure every deliverable is accurate, complete, and on-brand Leverage AI-enabled tools to improve the speed, quality, and consistency of proposal workflows Identify opportunities to improve how we work — processes, organisation, and cross-team collaboration Who we're looking for 1–3 years of experience in proposal coordination, patient recruitment, clinical trial operations, or a related clinical research function A solid understanding of patient recruitment strategies and the clinical trial landscape Strong organisational skills and the ability to juggle multiple priorities without dropping the ball A proactive mindset — you spot what needs doing and you do it Experience coordinating across multiple stakeholders and pulling together inputs from different teams Clear, confident written and verbal communication Comfort with AI-enabled tools and a genuine curiosity about how technology can improve the way we work Sharp attention to detail and a commitment to quality in everything you produce Fully remote and globally connected — we welcome candidates from across Europe and the US. Meet the team This role sits within our commercial team, inside our Sales Operations function — the team that turns Trialbee's business strategies into real-world execution. You'll report into the Sales Operations leadership and work shoulder-to-shoulder with a group of experienced Directors and specialists spanning Trial Strategy, Partnerships, and Commercial Operations. Life at Trialbee At Trialbee, we are all passionate about making a difference as we innovate the future of clinical trial patient enrollment. You will work with a dynamic team who work together in an inclusive environment across the globe. What we offer: A global community of talented people working from 11 different countries Purpose-driven work — every proposal you help build brings patients one step closer to life-changing research A genuinely collaborative team where strategy, science, and creativity sit together Real cross-functional exposure across Sales, Operations, Partnerships, and Product A people culture built on our values: Humble, Kind, Curious and Fun A fast-paced, high-energy, and high-performance environment Do you want to get involved in work that makes a difference in the world? Are you looking for a company with an innovative and collaborative environment – where everyone has a voice? Apply today! Apply To This Job