EXPERIENCED COLORADO REAL ESTATE TRANSACTION COORDINATOR!
About Paragon Transaction Management: Paragon Transaction Management was created with the sole purpose of assisting hard-working real estate agents to achieve their business goals. We manage all support details to help real estate agents do what they do best. We are currently seeking an experienced Colorado Transaction Coordinator who can confidently manage residential transactions from pre-list through closing in a fast-paced, high-expectation environment. This is not an entry-level role. We are looking for someone who already understands the pace, urgency, and precision required to keep transactions moving smoothly, accurately, and on time. Our team supports busy real estate professionals, and this role is critical to that success. The right person is highly organized, detail-driven, proactive, professional, and able to manage multiple moving pieces without letting deadlines or details slip. WHAT YOU'LL DO Pre-List to Activation · Review and prepare listing files prior to activation. · Ensure required documents are complete, accurate, and compliant. · Organize files and confirm readiness before going live. Under Contract to Close · Track and manage all contract deadlines. · Coordinate with agents, clients, lenders, title companies, and cooperating brokers. · Help ensure smooth and timely closings. · Maintain communication and follow-through throughout the transaction lifecycle. Compliance and File Management · Maintain strict compliance with Colorado real estate requirements, brokerage standards, and internal processes. · Identify missing, incorrect, or incomplete documentation. · Maintain accurate records across transaction platforms and internal tracking tools. Administrative and Operational Support · Assist with reporting, database maintenance, and administrative workflow support. · Contribute to process consistency and operational improvements. · Help keep the team organized, responsive, and on track. WHAT IT TAKES TO BE SUCCESSFUL IN THIS ROLE · Works well in a fast-paced, deadline-driven environment. · Understands that deadlines are firm and attention to detail is non-negotiable. · Can manage a high volume of transactions with professionalism and consistency. · Stays calm under pressure and communicates clearly. · Takes ownership of work and follows through without constant oversight. · Brings a team-first mindset and supports others in a collaborative, service-oriented way. NON-NEGOTIABLE QUALIFICATIONS To be considered for this role, you must meet all of the following requirements: · Colorado Resident: This role requires in-depth knowledge of Colorado real estate processes and the ability to work within the state. · Minimum 3 years of Transaction Coordination Experience: You must have directly and independently manage files from pre-list through closing. · Strong Colorado Contract and Compliance Knowledge: You must already understand Colorado contracts, disclosures, timelines, deadlines, and brokerage compliance requirements. · Advanced Systems Proficiency: You must be highly comfortable and efficient using Google Workspace, CTM eContracts, MLS systems, and compliance platforms such as SkySlope, BrokerMint, or similar. · Exceptional Attention to Detail: You consistently catch errors before they become larger issues and take pride in producing accurate, complete work. · High Volume Capacity: You can successfully manage multiple transactions at once while balancing shifting priorities and firm deadlines. · Professional Team Player: You are dependable, service-oriented, and committed to working collaboratively with agents, clients, and business partners. WHO WILL THRIVE HERE · Loves structure, systems, and organization. · Is proactive and solutions oriented. · Is comfortable working behind the scenes as the operational backbone of the team. · Takes pride in doing things right the first time. · Understands how to move quickly without sacrificing accuracy. · Wants to be part of a small team with high standards and shared accountability. COMPENSATION We believe in paying for proven skill and performance. This is a non-exempt position, with the hourly rate ranging between $25.00 to $32.00 ($48,000 - $66,560 annualized). Compensation within the posted range will be based on experience, demonstrated proficiency, and performance during onboarding. During the first 60 days, we evaluate mastery of the system, workflow execution, accuracy, compliance, and overall fit within the role. Compensation may be reviewed and adjusted based on demonstrated performance and readiness. This is a W-2 position; however, no benefits are included. HOW TO APPLY Please send your application to [email protected] Use the subject line: TC APPLICANT - FIRSTNAME Pay: From $25.00 per hour Experience:
- Transaction Coordination: 1 year (Required)
Work Location: Remote Apply To This Job