Senior Executive Assistant & Workflow Assistant for an Event Production Company in the US (Home Based Full Time)
This a Full Remote job, the offer is available from: Indiana (USA), Nevada (USA)
- Check and organize inbox daily (Decision Needed, Response Needed, Delegate, Follow-Up, FYI)
- Follow up on requests and pending approvals
- Schedule meetings, resolve conflicts, and confirm attendance
- Send meeting reminders and links
- Create and maintain documents, notes, and templates
- Organize files and folder structures
- Update trackers, spreadsheets, and internal lists
- Track daily priorities, deadlines, and deliverables
- Maintain a running to-do list with status updates
- Provide basic project coordination and follow-up
- Prepare meeting agendas and materials
- Distribute meeting notes and action items
- Review estimates to ensure profitability margins
- Conduct research (venue rules summaries, vendor comparisons, quick research tasks)
- Verify vendor invoices against purchase orders; coordinate with team members on discrepancies and route approved invoices for payment
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