Event Coordinator

Redstone Agency Inc. is the largest Association Management Company in Canada, providing a range of services for not-for-profit associations globally. As an Event Coordinator, you will be responsible for managing event planning tasks, coordinating registrations, and ensuring the smooth execution of events.

Responsibilities

• Lead the setup of registration platforms and track ticket sales, ensuring a smooth registration experience for attendees
• Respond promptly and thoughtfully to attendee inquiries via phone or email, guiding them through the registration process
• Draft and update communications to guests, ensuring all event details are clear and up-to-date
• Contribute to the planning of successful events by assisting with concept development, timeline creation, budgeting, vendor sourcing, speaker coordination, sponsor coordination and data analysis
• Ensure all aspects of event planning are aligned and executed effectively, contributing to the smooth progression of each event
• Provide hands-on support during event execution, ensuring smooth setup and a seamless program for both clients and guests
• Launch post-event surveys, collect and analyze feedback, and update reports, scorecards, and trackers with final event information
• Support the event wrap-up process to ensure clients have a thorough overview of event success and areas for improvement

Skills

• You have a Bachelor's degree or diploma in Event Management, Hospitality, Business, Communications, Not-for-Profit Management, or a related field
• You have 0-2+ years of relevant, full-scope event planning experience which includes planning, executing, and delivering complex, large scale, high attendee conferences and events
• You have experience working at an agency, not-for-profit, or association management company
• You are bilingual in English / French

Benefits

• Health, drug, dental, and vision benefits.
• Employer-paid life insurance.
• Paid sick days, personal days, and wellness days.
• Paid time off between Christmas and New Year’s.
• Flexible working hours
• Hybrid work environment with expectation of 1 day in-office per week
• Opportunities for professional development through conferences, workshops, and certifications
• Opportunities to travel for client events and activations.
• Team initiatives and company events that encourage collaboration and engagement

Company Overview