[Remote] QCArch \- HR + Compliance + SMM; PERMANENT work from home; morning shift

Note: The job is a remote job and is open to candidates in USA. GetMyCourse is a growing manufacturing business specializing in factory-applied coatings and prefinished building materials. They are seeking a highly organized and proactive Virtual Assistant to support their marketing output, administrative operations, and HR compliance functions.

Responsibilities

• Review all current QC Architectural employment agreements against the Manufacturing Award MA000010 (Fair Work Act)
• Cross-check existing employee pay rates against Award classifications (C12, C13 and other relevant levels) to confirm compliance, identify any discrepancies or underpayments
• Identify gaps in leave entitlements, penalty rates, overtime rates, allowances, and leave loading obligations
• Draft updated or new employment agreements where gaps are identified, for Directors review and approval
• Build and maintain an HR compliance register: employee contract dates, review dates, pay rates, Award classifications, leave balances
• Develop or update basic HR policy documents as instructed (leave policy, performance management process, onboarding checklist)
• Set up a simple, repeatable onboarding process for future new hires
• Email inbox monitoring, triaging, and drafting responses on behalf of the Director from provided briefs
• Data entry and record maintenance in MRPeasy (ERP system) – customer records, job updates, product information
• Maintain and organise the QC Architectural SharePoint/OneDrive file structure
• Prepare documents, templates, proposals, and correspondence (memos, emails, reports)
• Follow up on outstanding customer quotes and enquiries via email (only when triggered to do so)
• Maintain and update customer and supplier contact lists (CRM and spreadsheets)
• Scheduling, calendar management, and meeting coordination for the Director
• Research tasks – supplier information, product data, industry news as directed
• Assist with preparation of presentations and capability statements
• Document and maintain simple SOPs and process records as instructed
• Manage and maintain QC Architectural’s social media accounts (LinkedIn, Instagram, Facebook) – posting consistently to an agreed content calendar
• Design professional graphics and visual content using Canva (product spotlights, project showcases, promotional posts, testimonials) Directors will also supply images to be posted and used in the marketing
• Write captions, hashtags, and copy that reflects the QC Architectural brand voice – clean, trade-facing, professional
• Monitor and respond to comments, messages, and enquiries across social platforms in a timely manner
• Build and manage a monthly content calendar for Directors approval
• Assist with website content updates once the new QC Architectural website is launched (blog posts, project updates, product page edits)
• Draft and schedule email marketing campaigns (product launches, seasonal promotions, trade updates)
• Pull and report monthly social media analytics (reach, engagement, follower growth, impressions)
• Research competitor and industry content to inform content strategy

Skills

• 1-3 years of work experience
• Highly organised
• Proactive
• Tech-savvy
• Strong written communication skills
• Ability to work independently
• Experience in HR compliance support
• Familiarity with the Manufacturing Award MA000010 (Fair Work Act)
• Ability to draft employment agreements
• Experience in maintaining HR compliance registers
• Experience in developing or updating HR policy documents
• Experience in setting up onboarding processes
• Experience in email inbox monitoring and drafting responses
• Data entry and record maintenance experience
• Experience in maintaining and organising file structures
• Ability to prepare documents, templates, proposals, and correspondence
• Experience in scheduling and calendar management
• Research skills for supplier information and industry news
• Experience in managing social media accounts
• Ability to design graphics and visual content using Canva
• Ability to write captions, hashtags, and copy for social media
• Experience in monitoring and responding to social media interactions
• Ability to build and manage content calendars
• Experience in drafting and scheduling email marketing campaigns
• Ability to pull and report social media analytics

Company Overview