Project Coordinator, Program Schedules & Forecast Projections

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life. Why Professionals Choose Core States Group Here’s what you can expect:

• VALUES-DRIVEN CULTURE – A workplace rooted in Integrity, Service, Inclusion, Excellence, and Innovation. Our Core Values guide how we work, how we treat each other, and how we show up for our clients every day.
• COMPENSATION – Competitive wages and bonus programs, including professional licensure bonuses.
• RETIREMENT – A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
• HEALTHCARE – Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
• VACATION – Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
• FLEXIBLE WORK ENVIRONMENT – A flexible work environment that empowers you to do your best work, whether you’re in the office, working remotely, or blending both to support your responsibilities.
• TUITION REIMBURSEMENT – support your growth with tuition reimbursement to help advance your education and professional development.

Summary of the Role As a Project Coordinator, Program Schedules & Forecast Projections, supporting our Construction Services business unit, for a National Banking Client for their new Relocation and Renovation of their Investor Center, you will be is responsible for creating and maintaining program schedules, project schedules, milestone trackers, and forecast projections for the Investor Center delivery program. This role supports project teams and program leadership by tracking key milestones, identifying schedule risks, maintaining forecast accuracy, and reporting schedule impacts across the portfolio.

Responsibilities

• Build and maintain project schedules for new locations, relocations, renovations, and expansions.
• Maintain the master program schedule, pipeline forecast, milestone tracker, active construction tracker, and opening forecast.
• Track major delivery milestones including project approval, project launch, feasibility approval, due diligence PAR, due diligence visit, DDR, budget approval, design PAR, CD kickoff, 50% / 90% CD reviews, CD completion, landlord approval, permit, bid process, release all trades, lease execution, construction launch, weekly project calls, progress visits, construction complete/punch, furniture installation, technology/security installation, acclimation, and opening.
• Develop schedule templates by project type, including new branch, relocation, renovation/expansion, and phased renovation schedules.
• Incorporate permit durations, construction durations, FF&E durations, landlord approvals, technology/security dependencies, signage, branch acclimation, and open-for-business dates.
• Produce look-ahead schedules, critical path reports, forecast projections, date-risk summaries, and leadership reporting.
• Support Project Managers in updating schedule narratives, tracking slippage, identifying recovery plans, and communicating downstream impacts.
• Coordinate with Project Coordinators on financial forecast timing and with Relocation Managers on move/furniture/styling windows.
• Maintain historical schedule data to improve cycle time assumptions, forecast accuracy, and resource planning.
• Escalate milestone risks related to landlord work, permits, procurement, furniture lead times, technology/security readiness, construction completion, and opening dates.
• Other duties as assigned.

Qualifications

We’re looking for talented professionals who are eager to help lead and grow a team, while contributing to high-quality, meaningful work. If you’re driven, collaborative, and ready to take the next step in your career, we want to hear from you. The following qualifications will help you succeed in this role:

• Bachelor’s degree or technical certification in construction management, project coordination, or a related field preferred.
• 3+ years of scheduling, project controls, construction coordination, program management support, or facilities scheduling experience.
• Experience with retail, corporate interiors, banking, construction, FF&E, or multi-site rollout scheduling preferred.
• Strong understanding of dependencies, critical path, milestone forecasting, and multi-project reporting.
• High attention to detail and ability to communicate schedule risk clearly to Project Managers and program leadership.
• Proficiency with MS Project, Smartsheet, Primavera P6, Excel, or equivalent scheduling/reporting tools.

Work Location The work for this client is currently east coast based, therefore, our preference is that candidates be located near our soon to be new office in King of Prussia, PA. The expectation is that you can be there for a monthly meeting. You can be hybrid out of another office (West Chester, PA or Philadelphia, PA; or Somerville, NJ) or remote the other times.

• Travel: There may also be up to 20% travel required for this position (currently east coast).

Company Overview Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, we offer integrated solutions with seamless continuity, and many of the world’s most notable brands count on us to deliver speed to market, cost certainty, and compelling design. With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com. A Note to Candidates Please do not be concerned if you do not meet every requirement. At Core States Group, we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. This position will remain open until it is filled. Apply To This Job