Enrollment Systems & Data Coordinator

KIPP Texas Public Schools is a free, public charter school network dedicated to preparing students for college and beyond. They are seeking an Enrollment Systems & Data Coordinator to support enrollment operations, manage data systems, and ensure accurate reporting to facilitate student enrollment.

Responsibilities

• Configure and set up our enrollment platform for major enrollment milestones, including the annual lottery and re-enrollment periods
• Lead rigorous system testing (including zip code logic, lottery algorithms, and priority testing) and serve as a liaison with our software vendor
• Collaborate with various departments to configure and update registration and re-enrollment forms annually
• Provide ongoing support for major HubSpot initiatives, including building forms, executing email campaigns, and fulfilling dashboard requests to optimize prospective family outreach
• Oversee the phone system utilized by our Student Recruitment Team
• Update and maintain critical enrollment data dashboards weekly and monthly for distribution to internal stakeholders
• Lead data analysis projects and perform regular data cleanup and auditing using Microsoft Excel and Google Sheets to ensure data integrity
• Perform regular data audits between SchoolMint, HubSpot, and our Student Information System (SIS) to ensure student records are perfectly synced and accurate across all platforms
• Manage the organization-wide enrollment inboxes on a regular basis
• Resolve incoming help tickets from front office teams, the Student Recruitment Team, and Marketing, all while providing excellent customer support
• Create and maintain parent-facing 'how-to' guides, FAQs, or brief video tutorials on how to navigate the registration and lottery processes to help reduce helpdesk ticket volume and for website use
• Manage user accounts, permissions, and security roles for internal staff across all enrollment platforms
• Develop training materials on how to navigate SchoolMint and HubSpot and process enrollment documents
• Review all incoming student transfer requests during designated transfer windows
• Support in evaluating and tracking transfer requests against established criteria to determine approval or denial
• Ensure approved transfers are accurately moved and documented across all relevant databases and systems

Skills

• 1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role
• Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive)
• Ability and willingness to work outside standard hours around major enrollment milestone launches
• Experience with SchoolMint and/or HubSpot is a strong plus

Benefits

• Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
• Competitive vacation and flexible paid time off (PTO) policies.
• Paid family leave.
• Flexible spending account or high-yield HSA.
• Employee assistance programs.
• KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.

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