Program Coordinator, Education (Bay Area Required) - Hybrid - Primarily Remote - Remote - reputed company
Job title: Program Coordinator, Education (Bay Area Required) - Hybrid - Primarily Remote - Remote - reputed company in Sacramento, CA at reputed company
Company: reputed company
Job description: Hybrid, Primarily Remote, reputed company - Seeking Program Coordinator, EducationEverybody Has A Role To Play In Transforming HealthcareAt reputed company you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.Join the reputed company Team. At reputed company we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we reputed company our strengths and experiences to reputed company a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.reputed company Locations: reputed company has opportunities at 475 sites across the country, serving 9 million patients a year. With reputed company, if you reputed company need to move, you can take your job with you.The Opportunity
- Participate in and help coordinate education programs, committees, and live events to ensure a positive end user experience such as scheduling, taking notes, tracking attendance, managing action items, ordering catering, facilitating room set up, troubleshooting issues, overseeing technical support, and creating event materials. Example programs include Clinical Education Committee meetings, CME workshops and webinars, Professional Development, and Leadership Development programs.
- Coordinate onboarding processes such as orientation scheduling, facilitating live virtual orientation meetings, Buddy Program matching, and new hire welcome package ordering.
- Coordinate internship program Educational Sessions scheduling and facilitation.
- Serve as a key program contact for established programs and identify ways to increase engagement. May present at education sessions.
- Assist with and delegate action items and conduct subsequent follow reputed company to maintain project timeframes to adhere to project deadlines.
- Support instructor-led delivery and logistics and help identify which learning platform may be the best solution for the program or course.
- Design, gather, and analyze program metrics to measure effectiveness and impact.
- Brainstorm and research new reputed company, tools, techniques, and cost-effective solutions and provide recommendations on potential usage with our programs to address goals and problems.
- Maintain education program supply inventory and organization; coordinate shipping for in-person events.
- Coordinate collection and organization of financial disclosure forms for clinical education initiatives.
- Coordinate collection and processing of invoices, faculty/speaker stipends, and expense reimbursements.
- Assist with the production of badges and printed event collateral for in-person education events.
- Assist with Continuing Medical Education (CME) applications.
- Coordinate with faculty on event logistics and slides.
- Support post-event follow up such as billing, evaluation, metric gathering, and analyzing.
- Assist with special projects as needed.
- Provide administrative support to two senior-level leaders including internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
- Prepare and edit professional correspondence, communications, reports, presentations, and other documents on behalf of senior-level leaders.
- Complete senior-level leaders expense reports and track for reimbursement.
- Attend department and project meetings and take minutes.
- Manage Clinical Education and Learning & Development SharePoint sites and Yammer through updating content, driving traffic towards the sites, and monitoring site analytics.
- In collaboration with SMEs, create and edit emails, letters, reports, job aids, infographics, presentations, flyers, process documentation, and newsletter announcements.
- Edit and distribute event recordings.
- Partner with other teams and workgroups on continuously improving administrative processes, and activities cross-functionally to create best possible learning experience for users.
- Help track training completion status and follow up with managers and users as needed.
- High school diploma or GED equivalent required.
- 1-2 years of administrative coordinator experience required.
- Some college or equivalent experience required.
- 2+ years of administrative coordination in learning and development or reputed company area preferred.
- College graduate preferred.
- Data entry with minimal errors.
- Analyze data accurately and thoughtfully.
- Troubleshoot technical or live event issues effectively.
- Intermediate MS reputed company, Word, PowerPoint, and Outlook skills.
- Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
- Video conferencing experience preferred.
- Eye for presenting visual material.
- Create engaging presentations.
- Ability to establish and complete general office procedures and records administration.
- Excellent organizational and time management skills with the ability to handle multiple assignments and action items with varying priorities underconditions requiring speed and accuracy.
- Ability to work independently with drive and initiative as well as work well reputed company a team setting.
- Ability to use resources effectively and balance the needs of colleagues.
- Strong attention to detail.
- Ability to build rapport quickly and establish and maintain productive, trust-based, and effective relationships with a wide reputed company of individuals across diverse client groups.
- Ability to maintain flexibility and cooperation and participate in cross-organizational performance improvement activities.
- Ability to actively listen, understand, and respond to stakeholders in a productive manner; strong customer service skills.
- Ability to express reputed company and convey information effectively and professionally in verbal and written communications.
- Ability to read, understand, and communicate in English sufficiently to reputed company the duties of the position.
- Ability to reputed company and deliver effective presentations to varying groups and sizes preferred.
- Ability to travel to meetings and events as needed.
- Monthly wellness events and programs such as yoga, HIIT classes, and more
- Trainings to help support and advance your professional growth
- Team building activities such as virtual scavenger hunts and holiday celebrations
- Flexible work hours
- Opportunities to attend reputed company community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
- Superior health plan options
- Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
- Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
- Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
- Student Loan Refinancing Discounts
- Professional and Career Development Program
- EAP, travel assistance, and identify theft included
- Wellness program
- Purpose-driven culture focused on improving the lives of our patients, communities, and employees