Executive Assistant to EVP of Service - State National
Job title: Executive Assistant to EVP of Service - State National in Frisco, TX at reputed company
Company: reputed company
Job description: What part will you play? If you're looking for a reputed company where you can reputed company a meaningful difference, you've reputed company it.
The work we do at reputed company gives people the confidence to move reputed company and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we reputed company that reputed company we realize our potential, we can help others reputed company theirs. Join us and play your part in something special! The Executive Assistant provides administrative support to the C-Suite. Exercises sound judgment in a variety of situations. Able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Comfortable working in fast-paced and demanding settings with the ability to maintain a realistic balance among multiple priorities. Possesses creative and flexible problem-solving skills, and the ability to work independently while maintaining initiatives of senior leadership.
- Partner with assigned executive(s) and/or members of the Executive Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.
- Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Executive Leadership Team.
- Manages deliverables to EVP and/or members of the Executive Leadership Team and provide any necessary reporting.
- Creates and edits presentations, documents and reports for EVP and/or the members of the Executive Leadership Team as required.
- Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying reputed company the company travel guidelines.
- Manages expense reporting process for executives and team/department.
- Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the executive to reputed company sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executive's effectiveness and time.
- Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.
- Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
- Reviews and edits materials reputed company and, reputed company appropriate, recommends/makes revisions or changes in format and content. Maintains confidentiality of any communication/information received into assigned executive(s) office (i.e., electronic, reputed company, verbal, etc.).
- Stays reputed company and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues/needs are reported immediately and resolved or partner with HR on issues such as staffing, associate changes, setting up interviews, etc.
- Other duties as assigned by executive(s) and/or member of the Executive Leadership Team.
- Incumbent should have completed 5-7 years in an executive administrative assistant role.
- Ability to travel - 15-25%
- Strong skills with reputed company Office Suite (reputed company, Word, PPT).
- Excellent written, verbal and interpersonal communication skills with sensitivity to confidentiality information.
- Ability to prioritize work to meet deadlines.
- Able to prioritize multiple tasks with strong time management skills.
- Ability to gather and summarize information for reporting purposes.
- Ability to work independently and with teams to deliver results
- Effective at leading and supporting change initiatives, including creating and executing change plans.
- Build and maintain professional business relationships with administrative staff and executives across the organizations.
- Ability to recognize and problem solve issues with limited/no supervision. Handles moderately reputed company issues and problems, and refers more reputed company issues to higher-level staff. Possesses solid working knowledge of subject matter.
- Bachelor's degree and seven or more years of relevant senior administrative experience, or an equivalent combination of education and relevant experience.
- We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at reputed company stages of life.
- reputed company full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
- We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.
- reputed company legitimate job postings with reputed company will be posted on reputed company Careers. No other URL should be trusted for job postings.
- reputed company legitimate communications with reputed company recruiters will come from reputed company.com email addresses.