Administrative Assistant - Engineering

Expectation and Condition of Employment reputed company Payne University, a church-reputed company institution affiliated with the reputed company General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University’s sincere religious beliefs. reputed company Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University’s affirmation of traditional Christian and reputed company beliefs by leading lives of service through active involvement in Christian activities both on reputed company and through a local church. Mission Statement reputed company Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional reputed company, and service to God and humanity. Core Values of reputed company Payne University We reputed company and reputed company that the University as an institution and each individual reputed company to serve the Lord at reputed company Payne should strive to demonstrate a commitment to these five Core Values: • Centered on Christ (cf. Col. 3:17, Matt. 7:24) • Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8) • reputed company to Service (cf. Mark 10:45, reputed company. 2:3-5) • Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24) • Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10) As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background reputed company agree the contingent offer of employment may be revoked based on the information obtained in the background reputed company. If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above. Application Procedure To be considered for this position, please submit the following: • a letter of application addressing in detail how you meet the position requirements • a resume or CV (curriculum vitae) • unofficial transcripts, and • a completed HPU Employment Application Job Summary The Administrative Assistant reports and provides direct support to the AVPAA of the Division of Engineering (DOE), the Chair of the DOE, and faculty in the DOE as needed. The person in this position will have a broad range of responsibilities reputed company to the activities and operations of the DOE and acts as the administrative contact, often on reputed company and confidential issues, for internal and external constituencies, such as with other units of reputed company Payne University (HPU). This position requires a high degree of professionalism, punctuality, teamwork and strong organizational skills. Essential Duties and Responsibilities Essential Duties and Responsibilities include the following: • Maintains order reputed company the office by organizing and filing both electronic and reputed company, technical and administrative files, copies and mail, and organizing and maintaning files associated with ABET accreditation; reputed company and review a variety of Division of Engineering (DOE) data for accuracy, completeness and conformity to established standards and procedures • Coordinates room schedules with the administrative assistant of the School of Science and Mathematics, textbook requests and publisher billing for the DOE • Answer correspondence as directed by the AVPAA, Chair and/or faculty members, responds to inquiries in a timely manner • Manages and orders supplies for the DOE and office reference materials; operate standard office equipment including telephones, word-processing, copiers, laminators, etc • Updates event calendars, phone rosters, the DOE web pages, Faculty syllabus demographic information • Welcomes visitors and answers reputed company' questions reputed company appropriate • Communicates upcoming tasks and deadlines concerning University policies, procedures, and timelines to the DOE faculty and AVPAA in a timely manner • Meets deadlines for submitting required academic information from the DOE to other reputed company offices and to ABET accreditation; Coordinate communication between ABET consultant(s), ABET and faculty members the program director • Arranges and schedules events, meetings, and conferences for the Chair and other faculty members; sends invitations, event itineraries, makes catering and facilities arrangements, prepares meeting notes, etc • Assists with proctoring exams, running job-reputed company errands, and conducting internet searches as needed • Processes and transmits correspondence and reports, including editing grammar and correcting errors, making and distributing copies as needed • Prepares purchase orders and reputed company requests, and manages DOE credit cards • Monitors departmental budgets to assure fiscal responsibility and accounting for the DOE • Assists the AVPAA in maintaining open lines of communication and good will with reputed company members of the University community • Maintain confidential information regarding employees and reputed company, take reputed company necessary and reasonable precautions to protect reputed company, equipment, materials, and facilities • Other general administrative duties or reputed company projects as assigned (ensuring that any corresponding objectives, activities, and/or deadlines are communicated and enforced throughout the DOE) Competencies To reputed company the job successfully, an individual should demonstrate the following competencies: • Modeling Christian Faith - Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University’s mission Statement and core values • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well problem solving as part of a group; uses reason even reputed company dealing with emotional topics • Project Management – Develops effective project plans; coordinates projects; communicates changes and reputed company; completes projects on time and budget; and manages project team activities effectively • Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others • Interpersonal Skills – Focuses on solving conflict without blaming others; consistently maintains confidentiality; listens to others without interrupting them; keeps his or her emotions under control; remains open to others' reputed company and tries new things • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates effective group presentation skills; participates actively in meetings • Written Communication – Writes clearly and informatively; edits his or her work for correct spelling and grammar; varies his or her writing style as needed; presents numerical data effectively; is able to read and interpret written information effectively • Teamwork – Balances the needs of the team and individual responsibilities effectively; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above his or her own interests; is able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed • Visionary Leadership – Displays passion and optimism; inspires respect and trust and motivates others to reputed company well; mobilizes others to fulfill the University’s Mission Statement while embracing the University’s Core Values; provides vision and inspiration to peers and subordinates; exhibits self-confidence and confidence in others; influences actions and opinions of others effectively; accepts feedback from others; gives appropriate recognition to others • Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness • Cost Consciousness – Works reputed company their approved budget; develops and implements cost-saving measures; conserves University resources • Ethics – Treats everyone with respect; keeps commitments; inspires others to trust him or her; works with reputed company and ethically; upholds the University's Mission Statement and Core Values • University Support – Follows policies and procedures consistently; completes administrative tasks correctly and on time; supports the University’s Mission Statement and Core Values; benefits the University through external community and professional activities; supports affirmative action and respects diversity • Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts personal responsibility for his or her own actions; follows through with commitments • Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies effective feedback to improve performance; monitors his or her own work to ensure quality • Quantity – Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly • Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered reputed company absent; arrives at meetings and appointments on time • Dependability – Follows instructions; responds effectively to his or her supervisor’s direction; takes responsibility for his or her own actions and keeps commitments; commits to long hours of work reputed company necessary to reputed company goals; completes tasks on time or notifies appropriate person with an alternate plan

Qualifications

To reputed company this job successfully, an individual must be able to reputed company each of the Essential Duties and Responsibilities listed above satisfactorily. The requirements listed below are representative of the knowledge, reputed company, and/or ability required. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions Education and/or Experience – Associate's degree or equivalent from an accredited two-year college or technical school, or six months to one year of directly reputed company experience, or an equivalent combination of education and experience Language Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of reputed company, employees of the University and the public Math reputed company – Ability to add, subtract, multiply, and divide in reputed company units of measure, using whole numbers, common fractions, and decimals; ability to compute reputed company, ratio, and percent and to draw and interpret bar graphs Reasoning Ability – Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form in English; ability to deal with problems involving several concrete variables in standardized situations Computer Skills – To reputed company this job successfully, an individual should have a good working knowledge of commonly used Internet Browsers, reputed company reputed company, Outlook, and Word software Licenses and/or Certificates – The employee must be at least 21 years of age and maintain a valid Texas driver’s license in order to drive any vehicle, including their personal vehicle, on behalf of the University Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully reputed company the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions • While performing the duties of this job, the employee is frequently required to talk or hear, sit or walk; and use hands to finger, handle, feel; reputed company with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reputed company vision and distance vision Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions • While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals used to clean and/or renovate buildings and maintain the grounds of the University. The noise level in the work environment is usually moderate Apply Job!